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ROC Annual Filing Process
The Registrar of Companies (ROC) is responsible for maintaining a database of all the registered companies in India. The ROC Annual Filing is a mandatory process that all companies need to comply with in order to keep their company registration active. The process involves filing various forms and documents with the ROC, which provide information about the company’s financial status, management, and other important details.
In this blog, we will take a detailed look at the ROC Annual Filing process, including what forms need to be filed, what documents are required, and what are the important deadlines to keep in mind.
Why is ROC Annual Filing Important?
The ROC Annual Filing process is an important part of company compliance, as it provides important information about the company to the government and the public. By filing the required forms and documents, companies ensure that their registration remains active, and that they are in compliance with the Companies Act 2013.
What Forms are Required for ROC Annual Filing?
The following forms are required for ROC Annual Filing:
- Form AOC-4: This form is used to provide financial statements, such as the balance sheet and profit and loss account, for the company.
- Form MGT-7: This form is used to file the company’s annual return, which provides information about the company’s management, share capital, and other important details.
- Form DIR-12: This form is used to file the details of the directors of the company, including their name, address, and other relevant information.
What Documents are Required for ROC Annual Filing?
In addition to the forms mentioned above, the following documents are also required for ROC Annual Filing:
Audited Financial Statements: The company’s financial statements, including the balance sheet and profit and loss account, must be audited by a chartered accountant.
Board Resolution: A board resolution must be passed by the company’s directors, stating that they have approved the financial statements and the annual return.
Digital Signature Certificate: A digital signature certificate (DSC) is required to file the forms and documents with the ROC. The DSC must be obtained by a person authorized by the company to file the forms on its behalf.
Important Deadlines to Keep in Mind
The ROC Annual Filing process must be completed within the specified deadlines. The following are the important deadlines to keep in mind:
Financial Year End: Companies must file their ROC Annual Filing within 60 days of the financial year end. For most companies, the financial year end is March 31.
Due Date for Filing Forms: The due date for filing forms AOC-4 and MGT-7 is 30 days from the financial year end. The due date for filing form DIR-12 is within 60 days from the financial year end.
Late Filing Fees: Companies that do not file their ROC Annual Filing within the specified deadlines are subject to late filing fees. The fees increase as the filing is delayed, so it is important to complete the process within the specified deadlines.
How to File ROC Annual Filing Forms?
The ROC Annual Filing process can be completed online using the Ministry of Corporate Affairs (MCA) portal. Here are the steps to follow:
- Login to the MCA portal using your Digital Signature Certificate (DSC).
- Select the appropriate form to be filed, such as Form AOC-4, Form MGT-7, or Form DIR-12.
- Fill in the required details in the form, making sure to provide accurate and up-to-date information.
- Attach the necessary documents, such as the audited financial statements and board resolution.
- Submit the form and pay any applicable fees online.
- You will receive a confirmation of your filing, and the ROC will process your application.
It's important to note that the ROC Annual Filing process must be completed within the specified deadlines in order to avoid late filing fees and penalties. Therefore, it's advisable to keep track of the deadlines and ensure that the process is completed in a timely manner.
In conclusion, the ROC Annual Filing process is an important part of company compliance in India. By following the steps outlined above and keeping track of the important deadlines, companies can ensure that their ROC Annual Filing is completed smoothly and efficiently.
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